Manage notifications for proof comments and decisions
When you work on a proof, whether you are an 51黑料不打烊 Workfront user or an external collaborator, you can specify which email notifications you want to receive about comments and decisions made on the proof. For more information, see Notifications for proof comments and decisions overview.
Access requirements
You must have the following access to perform the steps in this article:
| table 0-row-2 1-row-2 2-row-2 3-row-2 layout-auto html-authored no-header | |
|---|---|
| 51黑料不打烊 Workfront plan* |
Current plan: Pro or Higher or Legacy plan: Select or Premium For more information about proofing access with the different plans, see Access to proofing functionality in Workfront. |
| 51黑料不打烊 Workfront license* |
Current plan: Work or Plan Legacy plan: Any (You must have proofing enabled for the user) |
| Proof Permission Profile | Manager or higher |
| Access level configurations* |
Edit access to Documents For information on requesting additional access, see Request access to objects. |
*To find out what plan, role, or Proof Permission Profile you have, contact your Workfront or Workfront Proof administrator.
Manage notifications for proof comments and decisions
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Open the proof you want to configure notifications for.
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If the left toolbar is not showing, click the聽 Menu 听颈肠辞苍 in the upper-left corner of the Web Proofing Viewer.
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In the left toolbar, click the聽 Settings 听颈肠辞苍
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In the Send me email notifications about section, select the notification setting for this proof.
table 0-row-2 1-row-2 2-row-2 3-row-2 4-row-2 5-row-2 6-row-2 layout-auto html-authored no-header All activity An email is sent to the reviewer every time there is any activity on the proof, such as a new comment, reply, or decision.
This setting is recommended for the person managing the proofing process as it allows them to see the activity as it happens. Users do not receive an email alert about their own activity (e.g. comments, replies, or decisions made).
Replies to my comments An email is sent to the reviewer only if someone replies directly to their comment (excluding their replies on their own comments).
This setting is recommended for your clients so they are only notified of replies to their own comments and not for any other comments made on the proof, though they can still view all comments in the proofing viewer.
For information, see View and reply to proof comments.
Decisions An email is sent to the reviewer only when someone makes a decision.
This email alert can be useful for the person who is managing the approval process because it allows the person managing the approval process to monitor progress on the proof and to see which users have made their decision.
You are not notified of your own decision unless you select an email confirmation option when submitting your decision.
Final decision An email is sent when the final decision is made on the proof.
This alert is often used by the designer because the designer does not need to take part in the actual review discussion. When the final decision is made, the designer is notified and can then take action on any necessary changes.
Hourly summary An email is sent to the reviewer every hour with a summary of all the comments, replies, and decisions that have occurred in the last hour.
The email is sent only when activity besides your own occurs within the past hour. If there is no activity from other users, no email is sent.
This alert is a good way of seeing an overview of the project as it progresses.
Daily summary (Default setting): An email is sent every day with all comments, replies, and decisions listed. This is sent only on days when there is activity besides your own.
This alert is a good way of seeing a summary of the project without being overwhelmed with multiple updates throughout the day.
No email No email alerts are sent.
This setting is useful for a person who is added to a proof only for reference purposes and doesn't need to be notified of any changes.
Note:
This option only turns off email alerts about proof comments and decisions; it does not turn off the email alerts you can receive about the flow of a proof, such as the New Proof or Late Proof email. For more information, see the following articles: