Approve assets for Content Hub approve-assets-content-hub
Brand Managers and Marketers maintain strict control over brand assets. Only approved and latest version of the asset is available for use within Content Hub, ensuring brand consistency across all channels and applications.
You can approve assets using AEM Assets as a Cloud Service to streamline asset management, ensuring a controlled and efficient process for handling assets.
Before you begin pre-requisites
Before you begin, you should have:
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Access to AEM Assets as a Cloud Service
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Write permissions to edit asset metadata to be able to edit the Status field available in asset properties for an asset.
Approve assets for Content Hub approve-assets-for-content-hub
The assets marked as approved in Assets as a Cloud Service are automatically available in Content Hub.
To set the asset status as approved using Assets view within AEM as a Cloud Service:
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Select the asset, and click Details in the toolbar.
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In the Basic tab, select the asset status as
approvedfrom the Status drop-down list. -
Click Save.
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If you need to approve assets using Admin view, see Approve assets using Admin view.
Bulk Approve assets for Content Hub using Assets view bulk-approve-assets-content-hub
Bulk approve assets using Assets view for AEM Assets as a Cloud Service. All assets, approved in bulk, then become available in Content Hub.
To bulk approve assets within a folder in Assets view:
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Select the asset(s) and click Bulk Metadata Edit.
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Select Approved in the Status field available in the Properties section in the right pane.
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Click Save.
Set approval target set-approval-target
Assets view enables you to publish approved assets to Dynamic Media with OpenAPI capabilities, Content Hub, or both based on the value that you set in the Approval Target field available on the Asset Details page.
To set approval target:
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Select the asset, and click Details in the toolbar.
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In the Basic tab, select the asset status from the Status drop-down list. The possible values include Approved, Rejected, and No Status (default).
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If you select Approved in step 2, select an approval target. The possible values include Delivery and Content Hub.
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Delivery is the default option selected in the drop-down menu and it publishes the asset to both Dynamic Media with OpenAPI and Content Hub, if both are enabled for Experience Manager Assets.
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Selecting Content Hub publishes the asset just to Content Hub. Content Hub displays as an option only if it is enabled for Experience Manager Assets.
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If you do not select an option from the drop-down list, the default option enabled for your AEM as a Cloud Service environment is automatically applied to the asset.
For more information on the available options, see Default Approval Target and publish destinations for approved assets.
note note NOTE Setting an approval target is a limited availability feature. You can get it enabled or disabled by creating a support ticket. If you have Dynamic Media with OpenAPI enabled, it is enabled by default. 
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Specify other asset properties and click Save.
Some additional points to note include:
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When you are not using the default metadata form and cannot view the Approval Target field, edit your metadata form to drag the Approval for field from the available components to your metadata form and click Save.
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When you select the approval target as
Content Hubusing the Assets view, the assets are made available in Content Hub to the users that are part of the same organization.
Default Approval Target and publish destinations for approved assets default-approval-target-options-publish-destinations
The following table illustrates the prerequisites for display of Approval Target dropdown list and default approval target based on the enablement of DM with OpenAPI and Content Hub on your AEM as a Cloud Service environment:
Automate approval for newly ingested assets in Admin view automate-approval-newly-ingested-assets
After switching from Assets view to Admin view, you can set up folder settings so that all new assets added to the folder get approved automatically.
You can switch between Admin and Assets views in the following ways:
Follow these steps to automate approval for newly ingested assets in Experience Manager Admin view:
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Create a folder in the author environment (https://author-pXXX-eYYY.adobeaemcloud.com). Replace XXX with your program ID and YYY with the environment ID from the Experience Manager.
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Navigate to Tools > Assets > Metadata Profiles.
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Click Create in the top right side of the page.
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Add a Profile title and click Create. The metadata profile is successfully created.
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Select the newly created metadata profile and click Edit (e).
The Edit Metadata Profile form opens with the Basic tab highlighted. -
Drag and drop a Single Line Text Field from the Build Form section in right side to Metadata section in the form.
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Click the newly added field, and then do the following updates in the Settings panel:
- Change the Field Label to Approved Assets.
- Update the Map to property to ./jcr:content/metadata/dam:status.
- Change the Default value to approved.
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Similar to Step 6, drag a Single Line Text Field from the Build Form section in right side to Metadata section in the form.
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Click the newly added field, and then do the following updates in the Settings panel:
- Change the Field Label to Activation Target.
- Update the Map to property to ./jcr:content/metadata/dam:activationTarget.
- Change the Default value to contenthub.
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Click Save.
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In the Metadata Profiles page, select the newly created metadata profile.
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Click Apply Metadata Profile to Folder(s) from the top action bar.
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Select the folder(s) you need to approve and click Apply.
The permission for the entire folder is set for approval and any assets uploaded to this folder is automatically approved.embed 
Manage assets uploaded using Content Hub manage-assets-uploaded-using-content-hub
Content Hub users with rights to add assets can add assets to the Content Hub either from local file system or import assets from OneDrive or Dropbox data sources. All assets display at the top-level in Content Hub irrespective of the folder structure available on your local file system or OneDrive and Dropbox data sources to enhance the search capabilities.
The display of assets uploaded using Content Hub depends on if you have enabled the Auto-approval toggle:
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If the Auto-approval toggle is enabled, the assets that you upload using Content Hub are automatically available.
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If the Auto-approval toggle is disabled, the assets that you upload using Content Hub do not display automatically. The assets are available in the
hydrated-assetsfolder of your Assets as a Cloud Service environment. Navigate to the folder and bulk edit the status of those assets toApprovedfor those assets to display in Content Hub.
